Client privacy notice

This notice is for the players and families we represent, advise, or are getting to know. It explains the information we hold, why we hold it, and the choices you have. It sits alongside any agreement you sign with us, and because many of the players we work with are young, we treat that information with extra care.

Last updated
June 2026
Primary jurisdiction
Quebec, Canada. Other laws may apply depending on where a player or family is located.
Contact
[email protected]

Who this is for

This notice is for the players on our roster and those we are getting to know, and for the parents, guardians, and families behind them. It covers the personal information we hold once a relationship begins, from a first conversation through the years after a playing career.

Who is responsible for your information

Mentor Edge Group, based in Montreal, Quebec, is responsible for your information. Day to day, that responsibility sits with the person responsible for the protection of personal information, who you can reach at the email address at the top of this page.

The information we hold

Because the relationship can run from grassroots basketball through the years after the game, the information we hold depends on a player's stage and what a player and family choose to share. It can include:

  • Identity and contact details: name, date of birth, address, phone, and email, and the same for a parent or guardian.
  • Basketball and development information: position, level, school or program, statistics, footage, recruiting and eligibility status, and training and performance notes.
  • Academic information, where grades or eligibility affect a recruiting or career decision.
  • Opportunities and financial information: offers, name, image, and likeness arrangements, sponsorships, contracts, and the related details needed to advise on a decision.
  • Health and wellbeing information, limited to what a player or family chooses to share that bears on a decision, such as an injury that affects timing.
  • Family and personal context shared with us in the course of guidance.

We collect this from you, from people you authorize such as coaches and programs, and from public sources such as game footage and published results.

Why we hold it

We hold this information to do the job a player and family have asked us to do:

  • To represent and advise the player, and to guide recruiting, name-image-and-likeness, contract, and career decisions.
  • To plan for development and for life after the game.
  • To stay in touch with the player and the family, in writing for routine updates and by phone when a decision matters.
  • To meet our legal, tax, and contractual obligations.

We do not sell personal information, and we do not use it for advertising.

When we share information

We share a player's information only as needed to advance their interests, and with consent or where the law allows:

  • With programs, schools, leagues, teams, scouts, brands, or professional advisors, when we are advancing a player's opportunity and with the player and family's agreement.
  • With service providers, such as email and secure file storage, who are bound to protect it and use it only for that purpose.
  • Where the law requires it, or to protect a player, our rights, or safety.

We do not sell a player's information and we do not share it for someone else's marketing.

Information that may leave Quebec

An opportunity or a service provider may be outside Quebec or Canada. A college, a team, or a brand could be anywhere a player's career takes them. When information needs to travel, we share only what is needed and take reasonable steps to make sure it stays protected.

How long we keep it

We keep a player's information for as long as we represent them and for a reasonable period afterward, so we can meet our legal and contractual obligations. After that, we securely delete it or remove what identifies the player.

Keeping it secure

We use reasonable measures to protect this information, limit access to the people who need it, and keep sensitive details, such as contracts and financial information, handled carefully. If a confidentiality incident creates a risk of serious harm, we will act on it and notify those affected and the authorities where the law requires.

Your rights and choices

You, or a parent or guardian for a player who is a minor, can:

  • Ask to see the information we hold and ask us to correct anything that is wrong or out of date.
  • Withdraw consent, and we will explain what that means for the work we are doing together.
  • Ask us to delete information, or ask for a copy in a portable form.
  • Raise a concern with us, and, if you are not satisfied, with the Commission d'acces a l'information du Quebec.

To make a request, email or call us. We respond within the time the law sets, which is thirty days for most access and correction requests in Quebec.

Questions, or to make a request

Reach the person responsible for the protection of personal information at the email address at the top of this page. As with everything at Mentor Edge Group, a real person responds, not an assistant or a bot.